Google Drive Content Restrictions
Overview
- Greenlist restrictions permit Glean to only crawl and index specified content (specific include).
- Redlist restrictions permit Glean to crawl and index everything except the specified content (specific exclude).
| Restriction Type |
Greenlist |
Redlist |
Details |
| Time-based Restrictions |
✅ |
❌ |
Restrict crawling to include/exclude content created/modified/viewed after a certain date. |
| User-based Restrictions |
✅ |
✅ |
Restrict crawling to include/exclude content created/modified/viewed by specific users or a specific group (plus public content). |
| Content-based Restrictions |
✅ |
✅ |
Restrict crawling to include/exclude specific content, documents, messages, or objects (see below). |
Supported Restrictions
| Restriction |
Greenlist |
Redlist |
Details |
| Date |
✅ |
❌ |
Restrict crawling to only content created/modified/viewed after a specific date, e.g. YYYY-MM-DD |
| Group |
✅ |
✅ |
Restrict crawling to only content created/modified/viewed by users in a Google Group, e.g. glean-users@company.com |
| User (Owner) |
❌ |
✅ |
Restrict crawling to exclude content owned by specific users, e.g. user@company.com,user2@company.com |
| Content (Shared Drive) |
✅ |
✅ |
Restrict crawling to shared drives only, or exclude specific shared drives by name/prefix. |
| Content (Folder) |
✅ |
✅ |
Restrict crawling to include/exclude content within specific folder IDs. |
| Content (File) |
✅ |
❌ |
Restrict crawling to include public files only. |
Applying Restrictions
| Method |
Supported |
Details |
| Admin UI |
✅ |
Restrictions can be applied in the Admin UI under the connector configuration. |
| Glean Support |
✅ |
Restrictions can be applied by Glean Support on request. |
Warning
Not all restrictions can be applied in the Admin UI. Please contact Glean support to apply the restriction if it is missing from the UI.